Staff and student data collection notices University of Greenwich

Staff data collection notice 

Throughout your relationship with the University of Greenwich, and for some period afterwards, we have a need to hold and process personal data about you. Consent is obtained where necessary for this. See the university's information compliance policies for more information about our systems of holding and processing personal data.

The university has to provide a notification to the Information Commissioner under the Data Protection Act 1998 to hold personal data about its staff.  The purposes that we specify for holding data include: staff (including agents and contractors) administration, this will include recruitment, appointment, training, promotion, health, pensions, and other employment related matters, including disciplinary matters; accounting and financial purposes, including pay; provision of support services, including library services, welfare and pastoral services, computing facilities; the collection of personal details including photographic and CCTV images for the prevention of crime and the prosecution of offenders.

The information is held in a variety of formats, including centrally managed databases. The university has in place systems and procedures to ensure that the information complies with the Data Protection Principles, including security.

Data will be processed in accordance with the provisions of the Act and will only be disclosed within the university to members of staff who need to know it in order to carry out their duties, or to others outside the university as specified in our notification, or for reasons set out in our information compliance policies.

If you leave the university, a permanent record of your period of employment will be retained.

We will provide some of the information you give us to the Higher Education Statistics Agency (HESA). Please see their Data Collection Notice for more information.

Student data collection notice

Throughout your relationship with the University of Greenwich, and for some period afterwards, we have a need to hold and process personal data about you. Consent is obtained where necessary for this. See the university's information compliance policies for more information about our systems of holding and processing personal data.

The university has to provide a notification to the Information Commissioner under the Data Protection Act 1998 to hold personal data about its students.  The purposes that we specify for holding data include: education and training administration, this will include application and registration details, academic marks, financial details, health information, and disciplinary data; provision of support services, including accommodation provision, library services, welfare and pastoral services, computing facilities; alumni relations; archives for research purposes; the collection of personal details including photographic and CCTV images for the prevention of crime and the prosecution of offenders.

The information is held in a variety of formats, including centrally managed databases. The university has in place systems and procedures to ensure that the information complies with the Data Protection Principles, including security.

Data will be processed in accordance with the provisions of the Act and will only be disclosed within the university to members of staff who need to know it in order to carry out their duties, or to others outside the university as specified in our notification, or for reasons set out in our information compliance policies.

When you leave the university, some data is kept as a permanent record of your academic achievements, and in order to enable us to keep in touch with you.

We will provide some of the information you give us to the Higher Education Statistics Agency (HESA). Please see their Data Collection Notice for more information.

See also the Principal Conditions of Registration.